The best quoting software automates quote creation, reduces pricing errors, and helps you close deals faster. Top options: PandaDoc for all-around excellence, HubSpot Quotes for CRM integration, Qwilr for interactive proposals, and QuoteWerks for complex product configurations.
Top Picks: PandaDoc for all-around excellence. Proposify for beautiful proposals. QuoteWerks for complex product configurations. HubSpot Quotes for HubSpot users. Qwilr for interactive, web-based proposals.
Quick Comparison
| Software | Starting Price | Best For | E-Signatures |
|---|---|---|---|
| PandaDoc | $19/user/mo | All-around | ✅ Included |
| Proposify | $19/user/mo | Beautiful proposals | ✅ Included |
| QuoteWerks | $15/user/mo | Product configuration | ❌ Integration |
| HubSpot Quotes | Free-$45/mo | HubSpot users | ✅ Included |
| Qwilr | $35/user/mo | Interactive proposals | ✅ Included |
| Better Proposals | $19/user/mo | Consultants | ✅ Included |
| Quotient | $25/user/mo | Trade/services | ✅ Included |
| ConnectWise Sell | Custom | MSPs/IT | ✅ Included |
Best Overall Quoting Software
1. PandaDoc
Best all-around quoting and proposal software
| Aspect | Details |
|---|---|
| Starting price | Free (limited), $19/user/mo (Essentials) |
| E-signatures | Unlimited, included |
| CRM integration | Salesforce, HubSpot, Pipedrive, 30+ |
| Best for | SMB to enterprise sales teams |
Key features:
- Drag-and-drop document builder
- Content library with reusable blocks
- Real-time collaboration
- Document analytics (opens, time spent)
- Payment collection (Stripe, PayPal)
- Approval workflows
Pros:
- Complete solution (create, send, sign, pay)
- Free e-signature tier
- Strong CRM integrations
- Good analytics
Cons:
- Learning curve for full features
- Can be expensive for large teams
- Some features locked to higher tiers
Best for: Sales teams wanting an all-in-one proposal and quoting solution.
2. Proposify
Best for beautiful, branded proposals
| Aspect | Details |
|---|---|
| Starting price | $19/user/mo (Team) |
| E-signatures | Included |
| Design focus | Excellent templates |
| Best for | Agencies, consultants |
Key features:
- Stunning proposal templates
- Brand consistency tools
- Interactive pricing tables
- Content library
- Salesforce/HubSpot integration
- Pipeline visibility
Pros:
- Beautiful designs out of the box
- Easy to maintain brand consistency
- Great for visual industries
- Interactive pricing options
Cons:
- More proposal-focused than quote-focused
- Higher price point
- Limited for complex product configurations
Best for: Agencies and service businesses where proposal design matters.
3. QuoteWerks
Best for complex product configuration
| Aspect | Details |
|---|---|
| Starting price | $15/user/mo (Standard) |
| Product database | Advanced |
| Integration | ConnectWise, Autotask, CRMs |
| Best for | IT, resellers, manufacturing |
Key features:
- Product database with pricing rules
- Multi-vendor product sourcing
- Quote-to-order workflows
- Margin/markup calculations
- Approval workflows
- ERP/accounting integration
Pros:
- Excellent for complex product quotes
- Strong in IT/reseller space
- Detailed pricing rules
- Good integration options
Cons:
- Steeper learning curve
- Desktop-focused (web version available)
- E-signatures require integration
Best for: IT resellers, distributors, and businesses with complex product configurations.
CRM-Integrated Solutions
4. HubSpot Quotes
Best for HubSpot users
| Aspect | Details |
|---|---|
| Starting price | Free (basic), $45/mo (Starter) |
| Integration | Native HubSpot |
| E-signatures | Included (paid tiers) |
| Best for | HubSpot CRM users |
Key features:
- Native HubSpot integration
- Quote templates
- Product library
- E-signature collection
- Payment integration
- Deal pipeline sync
Pros:
- Seamless HubSpot integration
- No additional software needed
- Included with HubSpot Sales Hub
- Easy to get started
Cons:
- Requires HubSpot ecosystem
- Limited compared to dedicated tools
- Advanced features need higher tiers
Best for: Teams already using HubSpot CRM.
5. Salesforce CPQ
Best for Salesforce enterprises
| Aspect | Details |
|---|---|
| Starting price | $75/user/mo |
| Complexity | High |
| Integration | Native Salesforce |
| Best for | Enterprise Salesforce users |
Key features:
- Complex product configuration
- Pricing and discount rules
- Guided selling
- Approval workflows
- Revenue recognition
- Contract management
Pros:
- Powerful configuration options
- Deep Salesforce integration
- Enterprise-grade capabilities
- Handles complex pricing
Cons:
- Expensive
- Requires Salesforce
- Implementation complexity
- Steep learning curve
Best for: Large enterprises with complex quoting needs on Salesforce.
6. Pipedrive Smart Docs
Best for Pipedrive users
| Aspect | Details |
|---|---|
| Starting price | Included with Pipedrive Professional ($49/user/mo) |
| Integration | Native Pipedrive |
| E-signatures | Included |
| Best for | Pipedrive CRM users |
Key features:
- Template-based documents
- Auto-fill from CRM data
- E-signatures built-in
- Document tracking
- Google/Microsoft integration
Pros:
- Native Pipedrive integration
- No additional cost (Professional+)
- Simple to use
- Auto-populates deal data
Cons:
- Requires Pipedrive
- Less powerful than dedicated tools
- Limited design options
Best for: Sales teams using Pipedrive CRM.
Modern/Interactive Proposals
7. Qwilr
Best for interactive, web-based proposals
| Aspect | Details |
|---|---|
| Starting price | $35/user/mo (Business) |
| Format | Web pages |
| Analytics | Advanced |
| Best for | Modern sales teams |
Key features:
- Web-based proposals (not PDFs)
- Interactive pricing
- Video embedding
- Real-time analytics
- Mobile-optimized
- Accept and pay integration
Pros:
- Modern, impressive format
- Detailed engagement tracking
- Interactive elements
- Great mobile experience
Cons:
- Higher price point
- Web format may not suit all industries
- Less traditional feel
Best for: Tech companies and modern brands wanting to stand out.
8. Better Proposals
Best for consultants and freelancers
| Aspect | Details |
|---|---|
| Starting price | $19/user/mo (Starter) |
| Templates | 200+ industry-specific |
| E-signatures | Included |
| Best for | Consultants, agencies |
Key features:
- Industry-specific templates
- Simple editor
- Payment integration
- Analytics dashboard
- Digital signatures
- Team collaboration
Pros:
- Great templates for services
- Easy to use
- Good value
- Payment collection
Cons:
- Less suitable for product sales
- Limited customization
- Fewer integrations
Best for: Consultants and service providers.
Industry-Specific Solutions
9. Quotient
Best for trades and service businesses
| Aspect | Details |
|---|---|
| Starting price | $25/user/mo |
| Focus | Trade/service quotes |
| Mobile | Strong |
| Best for | Contractors, service |
Key features:
- Mobile-first design
- Quick quote creation
- Customer acceptance
- Deposit collection
- Job costing
- Xero/QuickBooks integration
Pros:
- Built for service businesses
- Great mobile experience
- Simple and fast
- Accounting integration
Cons:
- Limited for complex products
- Fewer enterprise features
- Smaller vendor
Best for: Trades, contractors, and field service businesses.
10. ConnectWise Sell (formerly Quosal)
Best for MSPs and IT service providers
| Aspect | Details |
|---|---|
| Starting price | Custom |
| Focus | IT/MSP |
| Integration | ConnectWise ecosystem |
| Best for | Managed service providers |
Key features:
- IT product database
- Hardware/software bundling
- ConnectWise PSA integration
- Distributor pricing feeds
- Recurring revenue quoting
- Approval workflows
Pros:
- Purpose-built for IT
- Distributor integrations
- Strong in MSP space
- Handles complex IT quotes
Cons:
- ConnectWise ecosystem required
- Higher price point
- Niche focus
Best for: Managed service providers and IT resellers.
11. Responsive (formerly RFPIO)
Best for RFP responses
| Aspect | Details |
|---|---|
| Starting price | Custom |
| Focus | RFP/RFI responses |
| AI features | Content recommendation |
| Best for | Enterprise sales |
Key features:
- RFP automation
- Content library
- AI-powered responses
- Collaboration tools
- Analytics
- Integration ecosystem
Pros:
- Specialized for RFPs
- AI assistance
- Content reuse
- Enterprise-grade
Cons:
- Expensive
- Overkill for simple quotes
- Implementation complexity
Best for: Companies responding to many RFPs/RFIs.
Budget-Friendly Options
12. Nusii
Best budget option for agencies
| Aspect | Details |
|---|---|
| Starting price | $29/mo (Freelancer) |
| Focus | Creative agencies |
| E-signatures | Included |
| Best for | Small agencies |
Key features:
- Clean proposal templates
- Activity notifications
- Client collaboration
- Digital signatures
- Stripe/PayPal integration
Pros:
- Simple and affordable
- Agency-focused
- Good templates
- Easy to start
Cons:
- Limited features
- Fewer integrations
- Not for complex needs
Best for: Small creative agencies and freelancers.
13. AND CO (Fiverr)
Best free option for freelancers
| Aspect | Details |
|---|---|
| Starting price | Free |
| Focus | Freelancers |
| Features | Proposals, invoices, contracts |
| Best for | Solo freelancers |
Key features:
- Free proposals
- Contract templates
- Invoicing
- Time tracking
- Expense tracking
Pros:
- Completely free
- All-in-one freelancer tool
- Simple to use
- Contracts included
Cons:
- Basic features only
- Limited customization
- Not for teams
Best for: Individual freelancers starting out.
Additional Options
14. Bidsketch
Best for simple service proposals
| Aspect | Details |
|---|---|
| Starting price | $29/mo (Solo) |
| Focus | Service proposals |
| E-signatures | Included |
Features: Clean templates, fee tables, optional sections, e-signatures.
Best for: Service businesses wanting simple proposals.
15. GetAccept
Best for sales engagement + quotes
| Aspect | Details |
|---|---|
| Starting price | $15/user/mo |
| Focus | Sales engagement |
| Features | Video, tracking, e-sign |
Features: Video messaging, document tracking, deal rooms, e-signatures.
Best for: B2B sales teams wanting engagement tracking.
Comparison by Need
By Business Type
| Type | Recommended |
|---|---|
| Agency/Consultant | Proposify, Better Proposals |
| SaaS/Tech | PandaDoc, Qwilr |
| IT/MSP | QuoteWerks, ConnectWise Sell |
| Trade/Service | Quotient |
| Enterprise | Salesforce CPQ, PandaDoc |
| Freelancer | AND CO, Better Proposals |
By CRM
| CRM | Best Integration |
|---|---|
| HubSpot | HubSpot Quotes, PandaDoc |
| Salesforce | Salesforce CPQ, PandaDoc |
| Pipedrive | Smart Docs, PandaDoc |
| Zoho | Zoho CRM native |
| No CRM | PandaDoc, Proposify |
By Budget
| Budget | Recommended |
|---|---|
| Free | AND CO, HubSpot (basic) |
| Under $20/user | Better Proposals, PandaDoc Essentials |
| $20-50/user | Proposify, Qwilr |
| Enterprise | Salesforce CPQ, Custom solutions |
Key Features to Evaluate
Must-Have Features
| Feature | Why It Matters |
|---|---|
| Templates | Speed up quote creation |
| E-signatures | Close without friction |
| CRM integration | Keep data synced |
| Analytics | Know when quotes are viewed |
| Mobile access | Quote from anywhere |
Nice-to-Have Features
| Feature | Benefit |
|---|---|
| Payment collection | Get paid faster |
| Content library | Reuse approved content |
| Approval workflows | Control discounting |
| Interactive pricing | Let buyers choose |
| Video embedding | Stand out |
Frequently Asked Questions
What's the difference between quoting software and proposal software?
Quoting software focuses on pricing products/services with calculations and configurations. Proposal software emphasizes presentation, storytelling, and design. Many tools (PandaDoc, Proposify) combine both.
Do I need separate e-signature software?
Most modern quoting tools include e-signatures. If yours doesn't (like QuoteWerks), you'll need to integrate with DocuSign, SignNow, or similar.
Can quoting software replace my CRM?
No. Quoting software complements your CRM—it's not a replacement. The best results come from integrating both for seamless data flow.
How much should I budget for quoting software?
- Freelancer/Solo: $0-30/month
- Small team (2-5): $50-200/month
- Growing team (5-20): $200-1,000/month
- Enterprise: $1,000+/month
Conclusion
Our top recommendations:
| Need | Best Choice |
|---|---|
| Best overall | PandaDoc |
| Best design | Proposify |
| Best for products | QuoteWerks |
| Best interactive | Qwilr |
| Best for HubSpot | HubSpot Quotes |
| Best budget | Better Proposals |
| Best free | AND CO |
For most sales teams, PandaDoc offers the best balance of features, integrations, and value. If design is paramount, consider Proposify. For complex product configurations, QuoteWerks excels.
Related reading:
Last updated: January 28, 2026
Disclaimer: Pricing and features change frequently. Verify current information on vendor websites.